mbyrne Posted September 19, 2008 Share Posted September 19, 2008 How long do you typically hold the date for a couple without a contract? I met with a couple a bit over a month ago, they say they want to use me but keep on giving me the runaround when it come to the contract/deposit. I already lost one other potential couple for the same date in this month and I don't want to lose any others. Would you give them an ultimatum, like "commitment in X amount of days or I need to free the date up"? How would you all approach this? Link to comment Share on other sites More sharing options...
curt_kalkstein1 Posted September 19, 2008 Share Posted September 19, 2008 I'd contact them and say I'd really love the chance to work with you, but unless we have a signed agreement by the end of tomorrow, your date will be available to other couples who've been looking at my work for the same date. Link to comment Share on other sites More sharing options...
shannon k Posted September 19, 2008 Share Posted September 19, 2008 I don't hold dates at all unless I have a signed contract and my initial payment. Link to comment Share on other sites More sharing options...
mark_ridout1 Posted September 19, 2008 Share Posted September 19, 2008 I have always stated to my clients that the date is carved in stone when the deposit is made.I don't hold dates for anybody. Link to comment Share on other sites More sharing options...
russ_butner___portland__or Posted September 19, 2008 Share Posted September 19, 2008 No retainer fee, no date reservation. Russ Link to comment Share on other sites More sharing options...
mbyrne Posted September 19, 2008 Author Share Posted September 19, 2008 I just emailed them telling them I needed an answer by the ned of the weekend and kind of got the runaround again. Link to comment Share on other sites More sharing options...
jo_dinning Posted September 19, 2008 Share Posted September 19, 2008 I let them know that the date will be held for one week after they receive the contract to give them time to read and send it back with the deposit. If I haven't heard in that time, the date gets offered to anyone else who wants it. Sounds like they're unsure - and that usually means no. Tell them you can't hold it any longer - I doubt you'll hear from them again. Link to comment Share on other sites More sharing options...
art_tatum Posted September 19, 2008 Share Posted September 19, 2008 First come (with money), first served. No retainer, no confirmed booking. And all the other sayings you can think of that remind you that it's a business and that words don't pay your bills. But now you are thinking "what if they are the only ones who will want this date" and you missed the opp with the other couple. Now it's time to juggle. Link to comment Share on other sites More sharing options...
mrmel Posted September 19, 2008 Share Posted September 19, 2008 I would tell them to contact you when they made up their mind and are ready to sign a contract and make a deposit and you would let them know if you are available. If in the meantime another contract is made I probably would let them know you are no longer available.. Link to comment Share on other sites More sharing options...
geoffcauble Posted September 19, 2008 Share Posted September 19, 2008 You have to look at this from a business perspective, you are losing potential revenue with nothing of value in return. Unless I receive a non-refundable deposit I don't hold the date for anyone. If I were you I would definitely change my policy! Link to comment Share on other sites More sharing options...
wedding-photography-denver Posted September 19, 2008 Share Posted September 19, 2008 I will keep the day open for 5 days following the initial meeting. After that I simply move on if I don't get a response. Link to comment Share on other sites More sharing options...
jmichaelc Posted September 19, 2008 Share Posted September 19, 2008 Sometimes, during a consultation, clients give me a verbal committment. With a verbal committment, i put the date on "hold" for a period of one week to give enough time for the couple to provide payment along with a signed contract. If we have not received the documentation within 1 week of the verbal committment the "hold" is lifted and the date again remains open. Link to comment Share on other sites More sharing options...
christopher hartt dallas Posted September 19, 2008 Share Posted September 19, 2008 Reserve the date ONLY with retainer. Clients can leave multiple photographers hanging and my experience is that they don't want to let you know if they've chosen somebody else after you've been "holding" the date for them. Link to comment Share on other sites More sharing options...
conraderb Posted September 19, 2008 Share Posted September 19, 2008 mike - I never hold the date until I have a signed contract with the date on it and a retainer payment. first come, first served. for now, tell them that they have 3 days or some arbitrary amount :-) from now on, I would tell them that the date is never guaranteed until contract is signed and the payment is in your hands. if you already lost a potential couple, then you realize that this is a better policy! ce Link to comment Share on other sites More sharing options...
john_h.1 Posted September 19, 2008 Share Posted September 19, 2008 How long do you typically hold the date for a couple without a contract? Would not hold a date in the first place without one. Link to comment Share on other sites More sharing options...
hassy501 Posted September 19, 2008 Share Posted September 19, 2008 No deposit, no holding date........!!!! They snooze, they lose....... a bird in the hand is worth two in the bush........there was an old lady from nantucket...........oops, that's for another forum...... Link to comment Share on other sites More sharing options...
hassy501 Posted September 19, 2008 Share Posted September 19, 2008 Call the other couple who you let go and tell them the date has opened up.......!!! Book them ! Link to comment Share on other sites More sharing options...
frolickingbits Posted September 19, 2008 Share Posted September 19, 2008 I used to hold dates for couples that sounded like they were going to hire me, but ever since I lost two potential bookings for a date I thought I had reserved, only to not have the couple take the date, I no longer hold a date without a signed contract and retainer check. Link to comment Share on other sites More sharing options...
davidandkara Posted September 19, 2008 Share Posted September 19, 2008 as many have already stated, no deposit, no guarantee. first come, first served. Link to comment Share on other sites More sharing options...
rogerolson Posted September 20, 2008 Share Posted September 20, 2008 I explicitly tell them the date is not held for them until the contract is signed. I remind them at the end of any meetings with them, that since there is no contract at that point, I am not holding the date for them. Link to comment Share on other sites More sharing options...
lmoss Posted September 22, 2008 Share Posted September 22, 2008 I work in the wedding industry but not on the photography side. We hold a tentative booking for one week. At the end of the week the date is either confirmed with a deposit or released. There is on occassion an exception. Sometimes there are reasons (e.g. groom os for a short period of time) and they would like to extend the period of one week to say maybe three. We tell them that technically we can only hold it for one week however we are happy to leave it with a note to say that if another party is interested in that date to call them and give them the option to confirm on the spot with a deposit or release it to the next party. Of course you would find this difficult to manage if you allowed it for everybody but there are always cases that require a more human touch. Sounds a bit confusing really, I just had to reread that myself, I think it makes sense :) Link to comment Share on other sites More sharing options...
katie b. - maine Posted September 22, 2008 Share Posted September 22, 2008 Welcome to the world of weddings :-) I only hold a date with a retainer. This is spelled out very clearly in the contract and I stress this during our initial meeting. Clients know if they don't put down the retainer and sign a contract before they walk out the door the date isn't held for them. There was one bride this year who was having a hard time dealing with her father. The bride and groom wanted to spend the money and book me but the father wanted to find a family friend to do the photos to save money. She was nearly in tears when she called me to let me know they couldn't sign the contract. I told her I would let her know if someone else calls me about the date and then she would be able to make the decision before I met with the other party. This was very rare and I wouldn't do this just for anyone. I agree with what was already stated- call the other couple and let them know the date is now available :-) Link to comment Share on other sites More sharing options...
mbyrne Posted September 22, 2008 Author Share Posted September 22, 2008 This morning, I sent out an email to one of the other couples who asked about the date. We met over lunch and I now have a signed contract with a deposit. The couple who were giving me the runaround emailed me asking for a couple for more days. I sent an email saying sorry, but the date is no longer available. The bride's father (who is paying for everything) sent me a rather nasty email afterwards. I'm really happy I went with the other couple now. Link to comment Share on other sites More sharing options...
john_h.1 Posted September 22, 2008 Share Posted September 22, 2008 Thanks for the follow up. Did the potential clients know that the date was subject to being given to someone else or did they figure it was still being held open? Link to comment Share on other sites More sharing options...
mbyrne Posted September 23, 2008 Author Share Posted September 23, 2008 On Friday I told them they had until the end of the weekend or I was going to open it to another couple who was interested. When I didn't hear back by Monday morning, I offered it and I figured that they weren't interested any longer. Link to comment Share on other sites More sharing options...
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