sjen

Clarification is required.

 

The way the question reads to me is: that you are sub-letting or sub-leasing or sub renting the studio space (for which you have pre-paid), to another Photographer to use for his shoot?

 

Is this correct?

 

WW

Yes the studio space has been prepaid. And instead of renting a higher-priced space, I told my client about my studio share, which costs less. The client will be using some of my days. Unlike other times when I rent a studio on behalf of the client and pay for it with my credit card, I don't have credit card statements or receipts to submit with my invoice. That's really my question. How do I bill for the studio? Do I make up an invoice for the studio time rental? Thanks again!

I never itemized for my studio, only when I rented an outside studio. I figure that my studio costs and overhead are sunk into my Creative Fee number, as is my equipment, insurance, heat, etc.

Thanks!

I always billed clients for the following items: creative services (my photography), usage licensing, expenses which included assistants, catering, studio and equipment rental, hair, makeup etc. I itemized it all. I marked it all up a standard 17.5%, as specified in my contract/quote/offer.

Thank you for your reply. Yes, all the services/expenses are billed and itemized. I just don't know how to bill for the studio rental days because it's prepaid and I won't have any receipts or credit card statements to submit to the client unless I make up an invoice or something.

Bill the client for the products and services he/she purchased from you. This should be clear between you and the client, in the form of a written proposal (the word "quote" is often used in the U.S., in other countries the word "offer" is sometimes used), before the products or services are delivered.

 

If you sold the client studio time, bill the client for studio time. For example, if you sold the client 2 days of studio time, bill the client for 2 days of studio time.

 

I prefer to invoice on a job basis. This means all products and services sold to a client for a job/project/shoot, etc. This means one invoice with everything it took to get the job done. If in your case this included studio time, then include it.

 

Does this answer your question?

Thanks so much for your advice. When I bill, all the receipts, assistant/stylist invoices, relevant credit card charges are submitted along with my invoice.

But now, I won't have the studio rental on my credit card anymore as I'll be renting my studio share to the client. So do I create an invoice for the studio rental with my name on the letterhead and submit that as the studio rental receipt?

What do other photographers do when they rent out their studio to their client?

Thanks again!

Hello and thanks in advance for your time and insight.

I have a studio share for a set amount of days and a new client's looking for an affordable space to shoot. In the estimate, I itemized the studio rental separately. My share's been paid for in full already.

So my question is: When I invoice the client, how do I bill for the studio rental? Do I create an invoice for the prorated days and submit it along with the other receipts? If I create an invoice for renting out my studio share (the studio lease holder is fine with the arrangement), do I put my own name on the letterhead? The client knows about my share and on our call the client didn't ask any questions about the studio line item. What is the best way to bill for this?

Any advice would be greatly appreciated.

Thanks again!