joe_mcinerney Posted October 11, 2008 Share Posted October 11, 2008 Does anyone have a spreadsheet made up for photography expenses? I am trying to keep track of what I spend for photography from film (I shoot pinhole), matte board, lab work, inks for inkjets, etc all the way to digital camera, lenses, miles to a clients, internet, computer (Mac), software etc. I am hoping someone has one that I can use. I am not at all efficient in excel. One that is simple to enter amounts spent in certain columns that give total at the end. I am not in business as a photographer but I have a photography background and am entering more contests and shows. I work in a Visual Communications department of a community college and a few times a year I get small freelance jobs through contacts I made at work. Thanks for all that are interested, Joe Link to comment Share on other sites More sharing options...
gordon_lukesh1 Posted October 11, 2008 Share Posted October 11, 2008 Get access to Excel and write one yourself! It will be customized they way you like it. Link to comment Share on other sites More sharing options...
richsimmons Posted October 11, 2008 Share Posted October 11, 2008 You probably have one already. Open excel and use a template. Or if it's open, go File->New from Template. They should have been loaded if you did a regular install. If you don't see anything you like, you can always go through the help system and excel will connect you to other available sheets. You can google it as well to find some stuff. Link to comment Share on other sites More sharing options...
mendel_leisk Posted October 11, 2008 Share Posted October 11, 2008 Getting comfortable with spreadsheets is the name of the game. I use them semi-frequently and find it's not that difficult. If Excel's helpfile has you stymied, often the Internet will come through. For example, yesterday I used a spreadsheet to track qty's of various connector plates on a bridge I'm itemizing. I'm really a novice at spreadsheets, but managed to get it do what I needed. I made one breakthrough: locking cell locations within a formula so that regardless where you copy the formula in the spreadsheet, one or both values of the cell's location stay constant. You just need to preface the value with a dollar ($) symbol. Typically, a formula starts with an equal (=) symbol, followed by an algerbraic function. For example: To multiply cell A1 by A2, giving the result at A3, you put the following formula at A3: =A1*B1 You don't need to type in all the adresses, just click on the desired cell in the course of filling out the formua, and it's added automatically. There are a automate functions. I only use a few so far, such as adding (or averaging) a column or row. Link to comment Share on other sites More sharing options...
ellis_vener_photography Posted October 11, 2008 Share Posted October 11, 2008 If you are billing clients you might want to give Blinkbid, http://blinkbid.com/, a try. I have used it for about 3-4 years and despite some interface quirks I like it a lot and clients like how it is organized. It is customizable, built on a very sturdy database program-- Filemaker -- and does a really good job of tracking clients and billing as well. Link to comment Share on other sites More sharing options...
richsimmons Posted October 11, 2008 Share Posted October 11, 2008 If you're on a Mac you can also try Bento. From Filemaker, but it's only $50. $99 for 5 licenses. Link to comment Share on other sites More sharing options...
tony_clark Posted October 11, 2008 Share Posted October 11, 2008 I have created my own spreadsheet with Numbers which is part of iWorks. After years of filing taxes I have fine tuned the categories that apply to my deductions. Pages is the word processing portion of the application and I have letterhead, estimate, invoice and terms and conditions and other documents ready to go. Link to comment Share on other sites More sharing options...
Jerry_ Posted October 12, 2008 Share Posted October 12, 2008 Aside from your interest in keeping very good records of your expenses, you may wish to contact a local accountant or bookkeeper, if you are considering having a number of expenses for your income tax filing. Currently, money earned is considered income by the kindly folks at the I.R.S. If you have more expenses and not much income, you may be gaining a problem with the tax gals and guys. [The I.R.S. likes to have photographers contribute social security and self-employment taxes. Then you have a fair chance of adding photography-related expenses to your tax return.] Link to comment Share on other sites More sharing options...
greg jansen Posted October 13, 2008 Share Posted October 13, 2008 Here's mine. Feel free to use it, change it, etc. http://www.gregjansenphoto.com/excel/template-expenses.xls Link to comment Share on other sites More sharing options...
joe_mcinerney Posted October 14, 2008 Author Share Posted October 14, 2008 Greg, Thanks for the template. I am grateful that you have provided this. It succeeds by far anything that I would have been able to put together in excel. It would take me months to get to this point. Thanks again for all the answers and Thanks to Greg for allowing us access to it. Joe Link to comment Share on other sites More sharing options...
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